SPONSOR & EXHIBITOR ZONE
Welcome to the Sponsor and Exhibitor Zone. We’ll be updating this page from time to time with important information, reminders and helpful hints.
The Sponsor and Exhibitor Zone is your gateway to all the essential information and forms that need completing:
- Important Links
- Important Dates
- Preliminary Exhibitor Floor Plan
- Preliminary Schedule
- Booth Constructor and Furniture Hire
- Exhibition Delivery Information
- Exhibition Collection and Loading Dock Information
Important Dates
Delivery of Exhibitor Goods
From Sunday 15 September
Bump In:
- Sunday 15 September
Bump Out:
- Wednesday 18 September
Collection of Exhibitor Goods:
- Wednesday 18 September & Thursday 19 September 2024
*For all delivery, collection, loading dock times please refer to detailed
information below.
*For all delivery, collection, loading dock times please refer to detailed
information below.
Exhibition Floor plan
The Exhibition Hall will be in Hall L at the Adelaide Convention Centre.
Download the CleanUp 2024 Floor plan adjacent detailing Sponsor booth locations.
Each display is 3m wide x 3m deep x 2.4m high.
Shell Scheme
- Walls: 2.4m high Velcro-compatible frontrunner covered Corinthian walls
- Colour – black
- Fascia: Digital print fascia name board sign featuring single colour lettering on a white background
- A company sign will be installed over each open side Full colour or logo name board signs can be produced at an additional cost (POA)
- Lighting: 2 x LED spotlights per 3m x 3m booth (9sqm) or smaller
- Power: 1 x 4amp power point per 3m x 3m booth (9sqm) or smaller
- Not to be used: Pins, staples, screws, nails, bolts, paint or double-sided adhesive tape
- To be used: Velcro, hook & chain (available from Adelaide Expo Hire)
Bump In
Sunday 15 September, 2024
Booth Construction (AEH constructing shell scheme booths)
8.00am - 1.00pm
Custom Booth Construction
9.30am - 1.00pm
Exhibitor Bump In/Setup
1.00pm – 5.00pm
Bump Out
Wednesday 18 September, 2024
Exhibitor Bump Out/Breakdown and AEH Dismantle
From 3:15pm onwards ** Please note: afternoon tea is now being served on Wednesday 18 September
Exhibition Hours
Delegates will be in the exhibition area during scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks but the exhibition area will remain open/accessible from commencement of sessions until the close of each day.
Please note: Welcome Drinks on Sunday 13 September are being held in the foyer near registrations (not in the Exhibition hall).
Monday 16 September
07.30 - 18.45 (Poster Session from 17.45 - 18.45)
Tuesday 17 September
08.00 - 15.30
Wednesday 18 September
08.00 – 15.30 ** Please note: afternoon tea is now being served on Wednesday 18 September
** PLEASE NOTE all goods need to be collected from the Adelaide Convention Centre as follows:
- Wednesday 18 September - The loading dock will be open until 20:30 on Wednesday 18 September.
- Thursday 19 September - The loading dock will be open from 08:00 and closing at 16:00 on Thursday 19 September
Exhibition Delivery & Collection Information.
All Exhibitors/Sponsors should use the delivery label available here, also shown in the 'important links' above to label goods for delivery to the Adelaide Convention Centre. The Adelaide Convention Centre can accept goods from Sunday 15 September. Exhibitors/Sponsors are welcome to use a courier company of their choice to delivery of goods.
Please note, If delivering prior to Sunday 15 September, please ensure you arrange/authorise for your courier to leave your goods without a signature.
If a signature upon delivery of their goods is required, sponsors/exhibitors will need to either:
- Use a freight forwarders as suggested below (some freight forwarders may offer to sign on your behalf).
- Deliver on Sunday 15 September and be present at the loading dock to sign for delivery.
Adelaide Convention Centre Loading Dock:
P: 08 8210 6773
E: ntld@avmc.com.au
** PLEASE NOTE all goods need to be collected from the Adelaide Convention Centre as follows:
- Wednesday 18 September - The loading dock will be open until 20:30 on Wednesday 18 September.
- Thursday 19 September - The loading dock will be open from 08:00 and closing at 16:00 on Thursday 19 September
Porter Service:
The Adelaide Convection Centre will provide a porter to assist all exhibitors with moving their goods from the loading dock to thier booth and back tot he loading dock on bump out. A porter will be rostered on as follows:
- Sunday, 15 September, 2024 // 13:00-16:30
- Wednesday, 18 September, 2024 // 15:00-18:30
Forklift Service:
A forklift service managed and operating by the Adelaide Convention Centre has been arranged for all exhibitors with heavy materials as per the below timeframes. In addition to a forklift, pallet jacks are also available for use during bump in an bump out times.
- Sunday,15 September, 2024 // 09:30-13:00
- Wednesday, 18 September, 2024 // 16:00-19:30
Courier Company:
Please see below a suggested Courier Company the Adelaide Convention Centre has recommend who offer flexibility:
Pack and Send
https://www.packsend.com.au/
Freight Forwarders:
Please see below preferred freight forwarders as recommended by the Adelaide Convention Centre:
https://www.gaffneys.com.au/
P: 1300 013 533
E: info@gaffneys.com.au
Expo Freight
https://expofreight.com.au/
P: 0490 069 630
E: info@expofreight.com.au
DB Schenker
https://www.dbschenker.com/au-en
P: 02 9333 0333
E: info.au@dbschenker.com
Storage
There will be limited on-site storage facilities for packing materials and boxes. It is recommended that exhibitors consider their storage needs (of packing crates and freight forwarding materials) for the duration of the exhibition. Exhibitors may not leave boxes and packing material in the exhibition display area during the show.
Booth Constructor / Furniture hire – Adelaide Expo Hire
Adelaide Expo Hire (AEH) have been engaged as the booth constructor for the Cleanup 2024. To confirm your booking and confirm your requirements, please contact:
Contact: Kim Sluggett
P: +61 8 8350 2300
E: kims@aeh.com.au
W: www.aeh.com.au
All Exhibitors will be sent an exhibition kit link from AEH for completion.
Raw Space
Raw Space is suitable for custom built stands. For sponsors building a custom booth, a blueprint of booth construction is required for approval by the venue.
DEADLINE: 5 August 2024
Venue
CleanUp 2024 will be held at:
Adelaide Convention Centre
West Building, entry via Morphett Street Bridge, Adelaide
Conference Handbook Advertising
Please refer to your entitlements and checklist for advertising size
Artwork requirements
- Full Colour
- Advertising artwork is to be supplied as a high resolution PDF, with fonts embedded or converted to outlines.
- All images preferable at 100% scale
One Full Page Advertisement
Program Specs (A4 Print)
Type margin size: 277mm h x 190mm w (please keep all text within 10mm from trim edge)
Bleed size: 307mm h x 220mm w
Half Page Advertisement
Program Specs (A4 Print)
Trim size: 148mm h x 200mm w (A4)
Bleed size:5mm if applicable
Quarter page Advertisement
(landscape only) 60mm (h) x 184mm (w).
Bleed size: 5mm (if applicable)
Sponsorship and/or Exhibitor - Terms and Conditions
Public Liability Insurance
All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $10 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.
Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.