INSTRUCTIONS FOR WORKSHOP PRESENTERS
Instructions for Workshop Presenters
Workshops are scheduled on the pre-conference day, Sunday 15 September 2024.
We appreciate your time and ask you read the instructions to ensure expectations as a Presenter are met. Please find below more details for presentations.
Key Information
Audio visual & session rooms: includes, laptop, lectern microphone, data projector and hand held slide presenter / laser pointer (clicker), whiteboard, flipchart and markers, supplied by the venue.
Room Setup: workshop style (rows of trestle tables)
Onsite: Presenters are requested to report to the registration desk on arrival. You will be directed to your workshop room where you will be able to meet with a floating tech to assist with preparing for your workshop.
Presenters listed in the program are given a complimentary workshop registration for attendance to their session only. If a presenter wishes to attend other workshop(s) this is an additional cost to the individual.
Program: Please refer to the program schedule below
ACTIONS FOR PRESENTERS AT THE CONFERENCE
On Arrival
Preparing your Presentation for the Conference
Please refer to the program schedule to view the day and time of your presentation HERE. The program is subject to change, please ensure you download the most recent program.
The preferred method of presentation is via PowerPoint. PowerPoint presentations should be prepared in wide screen 16:9 (not standard 4:3 format). You must bring your presentation to the conference on USB Flash drive for it to be loaded onto the Conference system by an audio visual technician. Please have your presentation saved under your last/family name.
Session Rooms
All session rooms will be equipped with a laptop, lectern, lapel microphone, data projector and hand held slide presenter / laser pointer (clicker), whiteboard, flipchart and markers supplied by the venue. It is recommended you use the venue laptops and play back devices.
Rooms will be set up classroom style (rows of trestle tables) for all Workshops.
If you must use your own laptop, please advise this office prior to your arrival at the venue. Ensure you bring the appropriate adaptors and please note that the venue will not provide any technical support for equipment it does not own and maintain.
Presenter Registration
Presenters are requested to report to the registration desk on arrival. You will be directed to meet the technician in your allocated presentation room where your presentation will be uploaded and verified. If you have a MAC or special presentation requirements, please speak to the venue technical operators for assistance. If at all possible, please check your presentation material with a venue technician well before your presentation time to avoid any problems when you present.
We further recommend you arrive ready to set up for your presentation in the session room 10-15 minutes prior to the commencement of the session.
Speaker Support Room
Please note, the Speaker Support Room will not be open until later on Sunday 15 September. Therefore all workshop presenters are to meet the floating technician in their presentation room prior to their scheduled presentation.
A floating technician will be available throughout the Pre-Conference Program to assist Workshop Presenters with any technical questions or issues that may arise on the day.
A speaker preparation area will be available for presenters to upload conference presentations (scheduled on Monday 16, Tuesday 17, Thursday 18) at the following times:
- Sunday 15 September 3.00pm – 6.00pm
- Monday 16 September 7.30am – 5.00pm
- Tuesday 17 September 7.30am – 5.00pm
- Wednesday 18 September 7.30am – 3.00pm
Catering
Delegates and presenters enrolled in a workshop will receive the below catering:
- Morning workshops include arrival coffee and morning tea. With exception of workshop 5 also including a light breakfast on arrival.
- Afternoon workshops include afternoon tea.
- Full day workshops include arrival coffee, morning tea, lunch and afternoon tea.
Catering will be served in the foyer area outside workshop rooms.
Session Rooms
All session rooms will be equipped with a laptop, lectern, lapel microphone, data projector and hand held slide presenter / laser pointer (clicker), whiteboard, flipchart and markers supplied by the venue. It is recommended you use the venue laptops and play back devices.
Rooms will be set up classroom style (rows of trestle tables) for all Workshops.
If you must use your own laptop, please advise this office prior to your arrival at the venue. Ensure you bring the appropriate adaptors and please note that the venue will not provide any technical support for equipment it does not own and maintain.
Presenter Registration
Presenters are requested to report to the registration desk on arrival. You will be directed to meet the technician in your allocated presentation room where your presentation will be uploaded and verified. If you have a MAC or special presentation requirements, please speak to the venue technical operators for assistance. If at all possible, please check your presentation material with a venue technician well before your presentation time to avoid any problems when you present.
We further recommend you arrive ready to set up for your presentation in the session room 10-15 minutes prior to the commencement of the session.
Speaker Support Room
Please note, the Speaker Support Room will not be open until later on Sunday 15 September. Therefore all workshop presenters are to meet the floating technician in their presentation room prior to their scheduled presentation.
A floating technician will be available throughout the Pre-Conference Program to assist Workshop Presenters with any technical questions or issues that may arise on the day.
A speaker preparation area will be available for presenters to upload conference presentations (scheduled on Monday 16, Tuesday 17, Thursday 18) at the following times:
- Sunday 15 September 3.00pm – 6.00pm
- Monday 16 September 7.30am – 5.00pm
- Tuesday 17 September 7.30am – 5.00pm
- Wednesday 18 September 7.30am – 3.00pm
Catering
Delegates and presenters enrolled in a workshop will receive the below catering:
- Morning workshops include arrival coffee and morning tea. With exception of workshop 5 also including a light breakfast on arrival.
- Afternoon workshops include afternoon tea.
- Full day workshops include arrival coffee, morning tea, lunch and afternoon tea.
Catering will be served in the foyer area outside workshop rooms.